Sponsorship Opportunities

CAUBO Looks Forward to Welcoming you in 2018!

Please note that the CAUBO 2018 Tradeshow is now SOLD OUT, please see below for other sponsorship opportunities that do not include a booth.

Please contact Chantal Charette, CAUBO Events Coordinator, to find out how you can be a part of the conference without a booth!

By sponsoring CAUBO activities and programs, you bring your organization’s name to the attention of decision-makers on Canadian campuses. In addition, you demonstrate your company’s commitment to higher education by affiliating yourselves with CAUBO.

Looking for opportunities to reach key decision-makers on Canadian campuses?

CAUBO members are the principal and most senior administrators of a large number of university and college functions. Outside of the academic environment, no other association represents as many and as broad a mix of senior decision-makers in the Canadian post-secondary education sector. One important aspect of CAUBO’s role is to facilitate interaction between institutional members and the corporate community and encourage the sharing of ideas and information, best practices, and new trends in products and services that help member institutions achieve their goals.

Sponsors and exhibitors will have the opportunity to:

• Build relationships with key decision-makers from the higher education sector
• Promote their products and services to this important market
• Network with current clients and connect with new contacts

Got Questions?

Visit the Sponsorship FAQs for details regarding show layout, timing, and other pertinent information.

Items in Red are Sold

(2 opportunities)
(4 opportunities)
(3 opportunities)($10,000)
(3 opportunities)
6’ x 10’ booth in the Tradeshow Hall
Preferred booth location
Access to meal functions served in the tradeshow area for booth staff
Full conference delegate registration ThreeTwoTwoTwoOne
Opportunity to register additional staff for the conference at the early-bird member feeThreeTwoTwoTwoOne
Tickets to Optional Activity
Choice of visibility for one of the following:• Mobile Conference App

President’s Dinner
• Farewell Evening*
(*includes 3 tickets to sponsored event)
• Plenary Speaker
• Lunch
• Breakfast: Monday or Tuesday
• AM Break Monday or Tuesday
• PM Break: Monday or Tuesday
• Hotel Key Cards
• Mobile Charging Stations
Sustainability Initiatives
• WiFi
Public acknowledgement by MC
Access to the preliminary list of registered conference delegates and a post-conference list
Company recognition on sponsors’ section of conference website Company logo with hyperlinkCompany logo with hyperlinkCompany logoCompany logoCompany logoCompany nameCompany name
Ad in the conference program-at-glanceFull page adFull page ad1/2 page ad1/2page ad1/4 page ad
Listing on mobile sponsor directory
Company name in Conference issue of University Manager
Company profile in Sponsor Profile section of Conference issue of University Manager
Recognition in Conference follow-up issue of University Manager Company logoCompany logoCompany nameCompany nameCompany nameCompany nameCompany name
Listing on conference sponsorship signageCompany logoCompany logoCompany logoCompany logoCompany logoCompany nameCompany name
First right of renewal for following conference year
Logo and Company name displayed on interactive floor plan on CAUBO 2018 Website

Payment & Cancellation Policies

Fees & Payments

Sponsorship costs are listed in the CAUBO annual conference sponsorship and exhibitor opportunities prospectus.

Payment is due within 30 days of the issue date of the invoice. If payment is not received within 30 days, CAUBO will not guarantee the availability of the booth location or sponsorship opportunity assigned beyond this date.

All outstanding debts owed to CAUBO by Exhibitors must be paid prior to participation in the exhibition. If such debts remain unpaid at the time of the exhibition, CAUBO reserves the right to exclude Exhibitor and its subcontractor(s) from the exhibition without liability and without forgoing right to full collection.

Sponsors with an outstanding balance due at the time of their assigned event may be prohibited from participation until payment is made. Said prohibition does not constitute cancellation for either party and advance fees will not be refunded.

Cancellation Policy

Cancellation by the sponsor must be received in writing and will result in a refund based upon the following schedule: Cancellations made prior to 120 days before the beginning of the event will be provided a full refund minus a $200 administrative fee. Cancellations received 119-60 days before the show shall be refunded 50% of the total sponsorship commitment. No refunds will be provided within 60 days of the event.

CAUBO reserves the right to resell/reassign sponsorships upon receipt of written cancellation. Applications not fully paid by the event start date are subject to cancellation and/or re-assignment at CAUBO’s discretion, without refund and with liability for the balance remaining due.


CAUBO reserves the right to change a space assignment after the assignment is made should it become necessary to do so. Exhibitors will be notified immediately should this be the case.

All demonstrations and exhibits must be confined to the exhibit booths. No exhibitor shall assign, sublet or share the whole or any part of the booth space allotted without the written approval of CAUBO.

Exhibitor must confine activities to the space contracted. Exhibitor will not be permitted to use strolling equipment or distribute samples or giveaways except within its booth. Any actions that may undermine the efforts of another Exhibitor such as loud music or obstructing walls will not be permitted. The height of the material in your booth cannot exceed three feet along the sidewalls. The height can be up to eight feet tall along the last three feet of the sidewall at the back of your booth to accommodate popup display walls.

Failure to Occupy Space

Any exhibitor not checked in one hour prior to the official opening of the hall will be considered a no-show unless the exhibiting company has made prior arrangements with the show manager. The show manager reserves the right to force set an exhibitor’s booth if freight has been delivered or remove freight from the floor prior to show opening. All charges will be applied to the exhibitor’s account. CAUBO reserves the right to resell, reassign, or use the space of no-show companies without refund.

Hosting Entertainment Functions

Applicant agrees not to sponsor group functions such as sporting events, tours, receptions, dinners, presentations or other activities during the conference and exhibition hours that would in any way interfere with delegate attendance at regular CAUBO activities or entice visitors away from the CAUBO conference or tradeshow. The sponsor must clear with CAUBO staff any intended group functions.

Questions regarding sponsorship registration?

Contact: Chantal Charette
613-230-6760 ext. 337

Questions regarding sponsorship opportunities?

Contact: Tamara Nemchin
613-230-6760 ext. 336